Designing effective meetings
Submitted by Bryan Pflug on Thu, 02/18/2010 - 10:30
- Keep the meeting and discussion on schedule pursuant to the agenda.
- Ensure appropriate representatives are in attendance.
- Ensure meetings adhere to and follows the guidelines established within the charter and other applicable procedures and guidelines.
- Prepare and distribute agendas and minutes in advance of the meeting
- Review the agenda prior to the meeting and come prepared to discuss topics.
- Provide information on the subject of the meeting in advance to support the process of determining the disposition.
- Review topics and verify that the appropriate representatives will complete their preparations prior to placing it on the agenda
- Separate agenda items into topics for information, discussion, or decisions
- Have an explicit basis for voting identified (what's a quorum?)
- Have action item reviews at the end of the agenda, and periodic summaries on the agenda
- Ensure that work required by other bodies are appropriately coordinated
- Maintain records of meetings (minutes, attachments, etc.)
- Notify individuals of action items assigned by the group.
- Have a plan to call special meetings if emergencies arise which require immediate group action.
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